In today's digital age, data is the lifeblood of any organisation. While Microsoft 365 offers a robust suite of tools to manage your business operations, it is crucial to understand that Microsoft provides only a minimal backup service. This means that if you accidentally delete an item, it will be permanently removed after 30 days. Here are seven compelling reasons why you need to back up your Microsoft 365 data and how a third-party solution like Managed IT Support can ensure your data is always safe and secure.
- Accidental Deletion: Human error is inevitable. Whether it's an email, a file, or an entire folder, accidental deletions happen. With Microsoft's limited retention policy, these items are permanently deleted after 30 days. A third-party backup solution ensures that you can recover your data even after this period.
- Retention Policy Gaps: Microsoft 365's retention policies are designed for operational recovery, not long-term data retention. This means that once the retention period is over, your data is gone for good. A dedicated backup solution fills these gaps, providing long-term retention and compliance.
- Internal Security Threats: Not all data loss incidents are external. Employees, whether intentionally or unintentionally, can delete or corrupt data. Having a backup ensures that you can restore your data to its original state, mitigating the risk of internal threats.
- External Security Threats: Cyberattacks, such as ransomware, are on the rise. These attacks can encrypt or delete your data, making it inaccessible. A third-party backup solution provides an additional layer of security, allowing you to restore your data quickly in the event of an attack.
- Legal and Compliance Requirements: Many industries have strict regulations regarding data retention and protection. Failing to comply can result in hefty fines and legal repercussions. A comprehensive backup solution helps you meet these requirements by ensuring that your data is securely stored and easily retrievable.
- Business Continuity: Data loss can disrupt your business operations, leading to downtime and lost revenue. By having a reliable backup solution, you can quickly recover your data and resume normal operations, ensuring business continuity.
- Peace of Mind: Knowing that your data is backed up and secure allows you to focus on your core business activities without worrying about potential data loss. A third-party solution like Managed IT Support offers robust backup services, giving you the peace of mind that your data is always protected.
In conclusion, while Microsoft 365 provides essential tools for your business, it is not a comprehensive backup solution. By investing in a third-party backup service like Managed IT Support, you can ensure that your data is always backed up, secure, and easily recoverable. Don't wait until it's too late—protect your data today!